Estate Due Diligence Preparation

Estate due diligence preparation checklist to get organized before you complete the Online Secure Trust application.

Estate due diligence preparation is a practical way to organize documents before you start the Online Secure Form. First, gather the items below. Then, complete the secure form in one sitting so you can reduce follow-up questions and keep drafting moving.

Why getting organized now pays off later: At first, a stack of paperwork can feel overwhelming. However, once your estate due diligence preparation file is complete, you keep a clear snapshot that a trustee, attorney, family member, or beneficiary can understand. As a result, you reduce stress and avoid last-minute guessing.

Clarity and confidence: Instead of guessing, you will answer simple questions such as “Who are my key decision-makers?” and “What do I own?” Consequently, the application becomes easier to finish, and you are less likely to miss something important.

Once it is organized, it stays useful: After you build a clean folder structure, it can support trust updates, tax preparation, loan applications, and family conversations. In addition, consistent file naming makes future uploads and searches faster.

Protect your digital life: Finally, use a secure password vault to store login credentials and access keys for online accounts. Avoid notes or spreadsheets. That way, access stays controlled by your chosen fiduciaries while your information remains protected.

Helpful resources (external):
IRS Get Transcript |
FTC personal information security tips

Hot topics covered: estate due diligence preparation, estate planning checklist, trust application checklist, beneficiary schedule, asset inventory checklist, real estate document checklist, power of attorney documents, living will and advance directive documents, health care surrogate, executor preparation checklist.

Goal: You are building a clear picture of (1) who the key people are, (2) what you own, (3) what you owe, and (4) what you want to happen. That is what “due diligence” means here.

Estate due diligence preparation checklist features

What this Online Secure Form does (plain English):

Collects facts needed to prepare trust and estate planning documents (first drafts).
Organizes beneficiaries and property schedules so documents match what you actually own.
Creates an audit trail using electronic signature, date/time, and IP capture.
Supports document uploads at the right step, so records stay attached to the correct section of your intake.

Before you click “Start ,” do this first (10 minutes):

Set aside 30–60 minutes (longer if you have multiple properties, a business, or many accounts).
Create one folder on your computer called: Estate_Due_Diligence.
Create the subfolders below (copy and paste).
Next, place every file you plan to upload into one of those folders first.

Folder names (copy and paste):

Estate_Due_Diligence
1_ID
2_Legal
3_Bank_Accounts
4_Real_Estate
5_Insurance
6_Retirement
7_Debts
8_Business
9_Assets_Other

Quick tip: If a document is paper-only, take a clear photo or scan it into a PDF before you start. Also combine multi-page papers into one PDF whenever possible.

Fast reality check: If you can answer these 5 questions, your estate due diligence preparation is already strong:

Who are my trustee and successor trustee?
Who are my beneficiaries (and how should shares be divided)?
What real estate do I own (addresses and mortgage info)?
What bank, brokerage, and retirement accounts do I have?
What debts do I owe (mortgage, loans, credit cards)?

Documents to gather for the estate application

1) Identity documents

Driver license or passport (Grantor/Trustor/Settlor and Trustee).
Social Security record (only if the form requests last 4 digits).
Birth certificate (if available), marriage certificate, divorce decree (if applicable).
Primary contact info: your phone number, email, and current address.

2) Legal documents

Existing trust documents (if any).
Existing will (if any).
Durable power of attorney (financial) (if any).
Living will / advance directive (if any).
Health care surrogate / health care proxy (if any).
Any court orders that affect assets or guardianship (if applicable).

3) Asset inventory documents

Bank accounts: latest 1–2 statements (checking/savings).
Brokerage accounts: latest statement (stocks, ETFs, bonds).
Retirement: latest statement (401(k), IRA, pension) plus beneficiary designations if available.
Life insurance: declarations/policy page (policy number and beneficiaries).
Vehicles: title/registration plus VIN (car/boat/motorcycle).
Business interests: LLC/Corp paperwork and ownership records if you own a business.
Notes you hold or owe: promissory notes and payment schedules.
Digital assets: list of key accounts and where passwords/keys are stored.

4) Debt inventory documents

Mortgage statements and payoff info (if available).
HELOC statements and other loan statements.
Credit card statements (most recent is fine).
Property tax bills and insurance declaration pages.

5) Real estate documents

Deed (or closing statement) for each property.
Current mortgage statement and monthly payment amount.
Property tax bill and homeowners insurance declarations.
If the property is rented: lease agreements and proof of rental income (optional but helpful).

6) Beneficiaries

Full legal names of each beneficiary. (Example: wife, daughter, son, and any other friends or relatives)
Current mailing address for each beneficiary.
Your intended split (percent or units). Write it out before you start.
If a beneficiary is a minor: note the parent/guardian name and location (if applicable).

Estate due diligence preparation uploads

Upload size guidance: scan at about 150 DPI, use black-and-white when possible, and combine multi-page documents into one PDF.

Upload Step A: Identity Documents
- ID for Grantor and Trustee
Upload Step B: Existing Legal Documents
- Existing trust or will (if any)
- Existing POA, advance directive, health care surrogate/proxy (if any)
Upload Step C: Assets, Real Estate, Business, and Supporting Records
- Deeds, mortgage statements, property tax bills, insurance declarations
- Bank/brokerage/retirement statements
- Business ownership records and key agreements (if applicable)

If a PDF is too large to upload (common limit is 20MB on DSCEU upload fields), compress or split the PDF.

If it still fails, email the PDF to info@dsceu.com with a clear subject that includes the page name and upload step.

Important for trust intake: Do not email sensitive identifiers. Use the secure form for sensitive information.

Recommended upload settings: Max 10 files per upload field, Max 20MB per file, types: pdf, doc, docx, jpg, jpeg, png. If WordPress maximum upload is lower, match WordPress.

Start the Online Secure Trust Estate Application

When you are ready, complete the application below. If you need time to gather documents, use the “Save and Continue Later” option.

Step 1 of 8

Application for Trust Indenture Estate Documents
Enter the relevant information below concerning your wishes and objectives with your trust instrument.
GRANTOR INFORMATION
GRANTOR/TRUSTOR/SETTLOR NAME
GRANTOR Example: A person sells their house and signs a deed that gives ownership to the buyer. Definition: A grantor is someone who gives or transfers property or rights to someone else. TRUSTOR Example: A parent sets up a trust so their child will get money when they turn 21, and someone else manages the money in the meantime. Definition: A trustor is a person who creates a trust - a legal setup where someone else manages property or money for a third person. SETTLOR Example: A wealthy person sets up a trust for a charity and puts land into the trust. Definition: A settlor is another word for a trustor or grantor - it’s the person who starts a trust by putting their property into it. They’re also sometimes called the donor, creator, or founder.
First Last
Grantor Email*
Grantor Mobile Phone Number*
Grantor SSN Last 4
Enter the last 4 digits only. Do not enter the full Social Security Number.
Grantor Address*
Your current address where you reside.

Street Address City State ZIP Code
Grantor Own or Rent*
Do you own or rent your primary address.
- Own
- Rent
- Own more than 1 investment property
Grantor Date of Birth*
MM slash DD slash YYYY
Grantor Drivers License Number*
Grantor Spouse Name
First Last
Grantor Marital Status*
Grantor Residency Status:*

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Trustee Information
Trustee*
1. Acting as a Trustee Example: A family member is trusted to manage money for a child until they turn 18. Definition: To act as a trustee - someone trusted to manage money or property for someone else. 2. Putting a Person or Property Under a Trustee’s Control Example: A court decides someone is not able to manage their own finances, so a trustee is assigned to help. Definition: To give a person or their property to a trustee so it’s managed or protected. 3. Choosing a Trustee for a Bankruptcy Example: When a person files for bankruptcy, the court chooses a trustee to handle their money and pay off debts fairly. Definition: To choose someone as a trustee, especially when someone goes bankrupt, to stop other people from grabbing their money. 4. Seizing a Debtor’s Property Held by Someone Else Example: A court allows money owed to a person (like a paycheck or funds held by a bank) to be taken and used to pay a debt. Definition: To freeze or take a debtor’s property that is held by someone else.
TRUSTEE Address*
Street Address City State / Province / Region ZIP / Postal Code
TRUSTEE Email*
TRUSTEE Mobile Phone*
TRUSTEE Date of Birth*
MM slash DD slash YYYY
Trustee SSN Last 4
Enter the last 4 digits only. Do not enter the full Social Security Number.
Upload Step A: Identity
Upload ID for Grantor and Trustee.
Upload Step A: Identity Documents*
Suggested file names: Last_First_ID.pdf Last_First_DriverLicense.pdf Last_First_Passport.pdf
Drop files here or

Accepted file types: pdf, doc, docx, jpg, jpeg, png, Max. file size: 20 MB, Max. files: 10.

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Trust Instrument Information
See below are important questions used to generate your documents.
Trust Name
Asset Management (Privacy-Focused Trust Name) Example: Someone creates a trust to hold their rental properties and doesn’t want their name tied to it in public records. They name the trust “Cedar Ridge Holdings.” Tip: Pick a name that’s not linked to your real name if you want to keep things private. Estate Management (Family Trust Name) Example: A family creates a trust to manage inheritance for future generations and names it “The Johnson Family Trust.” Tip: If it’s for your family, it’s okay to use your family name in the trust.
2nd Trust Name
Choose a back up name in case the 1st option above is not available
3rd Trust Name
Choose a back up name in case the 2nd option above is not available
Trust Address
For the trust address as a standard we use UPS store with street address. We recommend you open one ASAP and get us the address. https://www.theupsstore.com/mailboxes

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
County*
Beneficiary Addresses (Merge-Ready)
Provide addresses for each listed beneficiary (for document drafting).
Beneficiary 1 Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Beneficiary 2 Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Beneficiary 3 Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Beneficiary 4 Name (Optional)
Beneficiary 4 Address (Optional)
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Beneficiary 4 Units (Optional)
Beneficiary 4 Percent (Optional)
Property Schedule (Merge-Ready)
If applicable, provide property identifiers used for drafting schedules/attachments.
Real Property Description
Parcel ID
Chattel Property Description
VIN Number (if applicable)
UCC-1 Filing Number (if applicable)
Certified Mail Number (if applicable)
Trust Phone
This needs to be a number direct to the trustee or trust manager.
Trust Type*
- Complex Trust
- Simple Trust
Trust Type Definition(s):
Simple Trust Example: A trust is set up to give all its earned money (like interest or rent) directly to the beneficiary every year. It does not save or reinvest any of that money. Definition: A simple trust must give out all its income each year. It can’t save up income, give away its main assets (corpus), or donate to charity. Complex Trust Example: A trust earns income and decides to keep some of it for later, gives part of the main trust money to someone, or donates to a charity. Definition: A complex trust doesn’t follow the simple rules - it can keep income, give out trust assets, and donate to charities.
Creation Date
MM slash DD slash YYYY
Consideration
Giving Up Control to the Trust Example: You put your house into a trust - that means the trust officially owns the house, not you. You can’t act like you still own it, or the law may say the trust isn’t real. Key Idea: When you transfer assets (like your home, investments, or bank accounts) into a trust, you must actually give up control. If you still act like you own them, the trust could be ignored legally. Know Why You're Creating the Trust Example: A parent creates a trust to lower estate taxes, or to make sure their kids get money after they pass away. Key Idea: Have a clear reason for using a trust - like tax savings, planning your estate, or protecting money for minors. Weigh the Costs vs. the Benefits Example: Setting up and maintaining a trust might cost a few hundred to a few thousand dollars a year. That needs to be worth it based on what the trust is doing for you. Key Idea: Trusts have costs (registration, admin fees, transfer taxes). Make sure the benefits - like privacy, tax savings, or control - are worth it.
1st Beneficiary Name
First Last
B1 Units
1st Beneficiary percentage of 100 trust units.
B1%
1st Beneficiary percentage of trust distribution.
2nd Beneficiary Name
First Last
B2%
B2 Percent (if used)
B2 Units
2nd Beneficiary percentage of 100 trust units.
3rd Beneficiary Name
First Last
B3 Units
3rd Beneficiary percentage of 100 trust units.
B3%
B3 Percent (if used)
Limited Liability Company
You have the option to use a state registered LLC as the beneficiary.
Upload Step B: Existing Legal Documents
Upload any existing trust, will, power of attorney, living will, advance directive, health care proxy, or court orders (if applicable).
Upload Step B: Existing Legal Documents
Suggested file names: Last_First_Trust.pdf Last_First_Will.pdf Last_First_POA.pdf Last_First_AdvanceDirective.pdf
Drop files here or

Accepted file types: pdf, doc, docx, jpg, jpeg, png, Max. file size: 20 MB, Max. files: 10.
Property Information
Description of Property
Company Name
Is the property held in the name of a company? What is the name of the entity holding title?
Federal Tax ID #:
Type of Business Entity?
Is your company a trust, corporation, LLC,
Type of Business / Products Sold
Contact Name
Contact Phone Number
Business Start Date (MM/DD/YY):
MM slash DD slash YYYY

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Trust Administration Information
Bank Name
What bank will you work with now or in the future for the administration of the trust?
Banker Phone
Bank Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Banker Email
General Manager
The general manager can be a beneficiary, accountant, or family member.
General Manager Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
General Manager Email
General Manager Email
General Manager Phone
Assistant Manager
The Assistant manager can be a beneficiary, accountant, or family member.
Assistant Manager Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Assistant Manager Email
Assistant Manager Phone
Protector
1. Trust Protector (Modern Use) Example: A person sets up a trust in another country (offshore) and names a protector to keep an eye on things. The protector can fire a bad trustee or make changes if the original goals of the trust aren’t being followed. Definition: A protector is someone (not a trustee or beneficiary) chosen to watch over a trust and step in when needed. They might have the power to change trustees or fix the rules to better match the original plan of the person who set up the trust. 2. Protector of a Fee Tail (Older Legal Use) Example: In old property laws, someone owns land that’s supposed to stay in the family. A "protector" had to give permission if the current owner wanted to break that rule and sell the land freely. Definition: A protector could be someone who controls whether a person can break old family rules about land ownership. Without their okay, the land might not be fully free to sell.
Protector Address
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Protector Email
Protector Phone

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Real Estate Owned
List the property owned here. The more experience you can demonstrate the more flexible the terms of the loan
Real Estate Owned
Do you own any other properties? Having more than one investment property can improve the terms of your loan. Check each box for each property you own. There are 5 available.
- Select All
- 1
- 2
- 3
- 4
- 5
Property 1
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
List Property 1
Transaction Details
Address Year Purchase Date Purchased Market Value Amount Owed Monthly Payment Taxes Insurance Income
Property 2
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
List Property 2
Transaction Details
Address Year Purchase Date Purchased Market Value Amount Owed Monthly Payment Taxes Insurance Income
Property 3
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
List Property 3
Transaction Details
Address Year Purchase Date Purchased Market Value Amount Owed Monthly Payment Taxes Insurance Income
Property 4
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
List Property 4
Transaction Details
Address Year Purchase Date Purchased Market Value Amount Owed Monthly Payment Taxes Insurance Income
Property 5
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
List Property 5
Transaction Details
Address Year Purchase Date Purchased Market Value Amount Owed Monthly Payment Taxes Insurance Income
Upload Step C: Assets, Real Estate, Business, and Supporting Records
Upload statements and property records you want attached to this intake.
Upload Step C: Assets, Real Estate, Business, and Supporting Records
Suggested file names: Last_First_BankStatement_YYYY-MM.pdf Last_First_BrokerageStatement_YYYY-MM.pdf Last_First_RetirementStatement_YYYY-MM.pdf Last_First_Deed_StreetAddress.pdf Last_First_MortgageStatement_YYYY-MM.pdf Last_First_InsuranceDeclarations.pdf
Drop files here or

Accepted file types: pdf, doc, docx, jpg, jpeg, png, Max. file size: 20 MB, Max. files: 10.

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Agreement and Acknowledegment
Check the box below to agree. Upon completion you will be issued a receipt to your email and SMS confirmation on your mobile phone.

Provider Subscription Agreement Private Between the Parties  Parties:  Diamante Strategic Consulting Srl Hereinafter PPO  Hereinafter Company   And  Grantor Hereinafter Client/end user  THIS AGREEMENT, entered on this Day below, is for the subscription of a asset management trust template to end user.   	Know all Men by these presents in commerce, that this Agreement made in accord, and in substantial compliance with Ancient Custom, Law, Statute, Public Policy, and all applicable International Treaties, including, but not limited to, the Uniform Commercial Code as adopted and enacted en toto.   THIS AGREEMENT is a perpetuating guarantee for two (2) years from the date of execution and is to be applied to any and all transactions present and future of the introducing Party, including subsequent follow-up, repeat, extended, rolls, renegotiated, and new transactions regardless of the success of the project.    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Estate checklist (PDF)

Estate file names (PDF)

AI Prompt form assistant (PDF)

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<RESPONSE_FORMAT_ALWAYS>
For every form question, respond in this structure:
A) Direct answer (1–3 sentences)
B) What to gather (bullets)
C) Where this goes in the form (section name + exact field label as pasted by the user)
D) Example (only if it reduces confusion; never include real personal data)
E) Offer options: “Expanded details”, “Sources”, “Example”

<START_INTERACTION>
1) State the disclaimers briefly (1–2 sentences).
2) Supportive opener:
   “You’re in the right place. We can do this one field at a time, and you can pause anytime.”
3) Ask:
   (1) Which section of the form are you on?
   (2) What is the exact label of the field you’re stuck on? (Paste it here for precision.)
   (3) Are you trying to upload documents? If yes, what is the upload step name and the exact error text?

<FOCUS_AND_PACING>
- Chunk: “Let’s do the next 1–2 fields together.”
- Offer control: “Want the short version or the detailed version?”
- If overwhelmed: “We can pause and just solve the one field you’re on.”

<MOMENTUM_AND_MICRO-VICTORIES>
- When a field is resolved:
  “✅ Got it — that field is handled. Next, we’ll do: [next field/step].”

<UPLOAD_HELP_RULES>
If the user reports upload issues:
- Ask for the exact error message and file type/size.
- Suggest safe fixes: rename file, reduce PDF size, split PDF, try another browser, check file type requirements.
- If a PDF is too large to upload (common limit shown is 20MB on DSCEU intake upload fields), compress or split the PDF.
- If it still fails, email the PDF to info@dsceu.com with a clear subject that includes the page name and upload step.
- Do not email sensitive identifiers; use the secure form.

<ESTATE_FORM_CONTEXT>
This page supports "Estate Due Diligence Preparation" for the Online Secure Trust Estate Due Diligence Application.
Typical upload grouping:
- Upload Step A: Identity Documents (IDs for grantor/trustor/settlor and trustee)
- Upload Step B: Existing Legal Documents (trust/will/POA/advance directive/health proxy, if any)
- Upload Step C: Assets / Real Estate / Business / Supporting Records (statements, deeds, policies, titles, key business docs)

File naming guidance:
- Format: Last_First_DocumentType_YYYY-MM
- Security: do not include SSNs or account numbers in file names.

Address	Year Purchase	Date Purchased	Market Value	Amount Owed	Monthly Payment	Taxes	Insurance	Income

Estate Due Diligence Preparation

Estate due diligence preparation checklist features

Documents to gather for the estate application

1) Identity documents

2) Legal documents

3) Asset inventory documents

4) Debt inventory documents

5) Real estate documents

6) Beneficiaries

Estate due diligence preparation uploads

Start the Online Secure Trust Estate Application

Step 1 of 8

Application for Trust Indenture Estate Documents

GRANTOR INFORMATION

Trustee Information

Upload Step A: Identity

Trust Instrument Information

Beneficiary Addresses (Merge-Ready)

Property Schedule (Merge-Ready)

Upload Step B: Existing Legal Documents

Property Information

Trust Administration Information

Real Estate Owned

Upload Step C: Assets, Real Estate, Business, and Supporting Records

Agreement and Acknowledegment

Signatures

Email:

Schedule:

Phone:

Products

Applications

Download PDF Forms