SPV trust setup preparation checklist

What the SPV Binder Due Diligence Intake does (plain English):

• Collects facts needed to build a clean SPV governance binder and trust role snapshot.
• Organizes parties and authority so control, signing power, and responsibilities are documented.
• Builds an asset/collateral schedule so transfers and records are not guessed later.
• Creates an audit trail using electronic signature, date/time, and IP capture.
• Supports document uploads at the right step, so files stay attached to the correct section.

Before you click “Start Intake,” do this first (10 minutes):

• Set aside 45–90 minutes (longer if you have multiple assets, contracts, or compliance records).
• Create one folder on your computer called: SPV_Binder_Due_Diligence
• Create subfolders (copy and paste from the list below).
• Then, place every file you plan to upload into one of those folders first.

Folder names (copy and paste):

SPV_Binder_Due_Diligence
1_Identity
2_Trust_and_Entity_Documents
3_Governance_Authority
4_Assets_Collateral
5_Contracts_Compliance
6_Banking_Statements
7_Other_Notes

Simple file naming (copy and paste format):

• Format: ProjectName_Party_DocumentType_YYYY-MM
• Parties (examples): TRUST, SPV_ENTITY, PARTICIPANT_Last_First
• Security rule: do not include Social Security Numbers, tax IDs, or account numbers in file names.

Examples (copy and paste and edit):

ProjectName_TRUST_TrustAgreement_YYYY-MM.pdf
ProjectName_TRUST_CertificateOfTrust_YYYY-MM.pdf
ProjectName_SPV_ENTITY_ArticlesOrCertificate_YYYY-MM.pdf
ProjectName_SPV_ENTITY_EIN_CP575_or_147C.pdf
ProjectName_SPV_ENTITY_OperatingAgreement_or_Bylaws_YYYY-MM.pdf
ProjectName_SPV_ENTITY_BankResolution_SignatoryMatrix_YYYY-MM.pdf
ProjectName_ASSETS_CollateralSchedule_YYYY-MM.xlsx
ProjectName_CONTRACTS_MaterialContracts_List_YYYY-MM.xlsx
ProjectName_COMPLIANCE_Policies_DNC_Recordings_YYYY-MM.pdf
ProjectName_BANK_Statements_12Months.pdf

Quick tip: If a document is paper-only, scan it into one PDF before you start. Also combine multi-page papers into one PDF whenever possible.

Fast reality check: If you can answer these 6 questions, your SPV trust setup preparation is already strong:

• Who is the Settlor/Grantor, and who is the Trustee in real operations?
• Who can sign for the SPV entity, and how is that authority documented?
• What assets, contracts, or files will the SPV hold or manage?
• What records prove the SPV operates separately (bank accounts, books, contracts)?
• What privacy name (if any) will you use for the trust and SPV filings?
• What compliance evidence exists for your use case (if applicable)?

Key concepts for Florida SPV trust setup

1) Trust control and separateness

• Control should match the trust structure: if the trust is presented as independent, the documented trustee authority and the operational reality should align.
• Keep records separate: maintain separate books, bank accounts, contracts, and filings for the SPV.
• Use a successor trustee: name a backup trustee to reduce disruption if the primary trustee resigns or becomes unavailable.

2) Trust purpose

• Estate planning: help reduce probate friction and support privacy where possible.
• Asset isolation: structure separation so liabilities are contained at the SPV level.
• Tax coordination: work with a CPA to align reporting and expectations for your fact pattern.
• Provisions for minors: support minors without direct control of funds (if applicable).
• Business use: separate higher-liability operations from other holdings.

3) Common SPV use cases (examples)

• Timeshare exit processing: an SPV can hold contracts, legal files, and titles to isolate liability from marketing and sales operations.
• Loan holding and servicing: an SPV can hold promissory notes and servicing documents for private loans (secured or unsecured).
• Call center lead management: an SPV can hold lead operations, licensing records, and audit documentation separately from the core business.

4) Trust type overview (simple vs. complex)

• Simple trust: typically distributes all income and has limited flexibility.
• Complex trust: may retain income and apply broader distribution logic, which can matter for multi-asset SPVs.
• If you are unsure: select “not sure” in the intake (if offered), and note what you want the trust to accomplish.

5) Asset categories and what to document

6) Privacy: naming your trust

• Use a neutral name: for example, “Silverpine Asset Trust” rather than a personal last name, unless a family-trust name is required for your intent.
• Reduce exposure where possible: a neutral name may reduce casual discoverability in public records.

7) Protector role (optional)

• Trust watchdog: a protector may have defined powers (for example, replacing a trustee) depending on how the trust is drafted.
• Use with care: document the role clearly so authority and responsibility are not ambiguous.

8) Governance gap audit (recommended when stakes are high)

• Gap audit: identify missing records that can delay onboarding, underwriting, or documentation workflows.
• Align structure: clarify relationships between holding entities, operating entities, SPVs, and trusts.
• Clean authority trail: keep minutes, resolutions, and signatory controls consistent and centralized.

Book a governance review: schedule here.

Uploads and file size guidance

Upload size guidance: scan at about 150 DPI, use black-and-white when possible, and combine multi-page documents into one PDF.

• Upload Step A: Identity Documents
  • ID for key parties (if requested)
• Upload Step B: Existing Legal Documents
  • Trust or entity documents (if any), prior agreements, relevant authority records
• Upload Step C: Assets, Collateral, and Supporting Records
  • Deeds, notes, schedules, insurance, contracts, and operational/compliance evidence (as applicable)

If a PDF is too large to upload (a common limit is 20MB), compress or split the PDF. If the upload still fails, email the file to info@dsceu.com with a subject that includes the page name and upload step.

Subject line format (copy and paste):

Florida SPV Trust Setup | Upload Step B | ProjectName

Important: Do not email sensitive identifiers. Use the secure form for sensitive information.

Recommended upload settings: Max 10 files per upload field, Max 20MB per file, types: pdf, doc, docx, xls, xlsx, csv, jpg, jpeg, png. If WordPress maximum upload is lower, match WordPress.